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Maywood Public Schools was seeking to implement updated emergency communications while also streamlining collaboration between staff, teachers and parents.

 

Maywood Public S chools, located in Bergen County, New Jersey, serves students from pre-kindergarten through eighth grade at two schools, Memorial School and Maywood Avenue School. They have a combined enrollment of approximately 1,000 students with 70 teachers, requiring reliable technology for prompt communications among staff, especially in emergencies.

Teachers at Maywood Public Schools were struggling to communicate with their colleagues given that only office spaces were equipped with phones. If staff were searching for a student or trying to contact a parent, precious time was wasted getting access to a phone.

“What we wanted to do was allow staff to have the ability to communicate with each other room to room and also have the chance for staff to communicate to the outside, whether it be a parent, a vendor or whatever the case may be, from the luxury of their classroom,” remarks Michael Jordan, Superintendent of Maywood Public Schools.

Larger concerns were weighing on the district as well, particularly the inefficiency of their emergency communications technology. Their legacy provider was not providing the level of safety they wished to offer students and staff, including the ability for teachers to put the school in lockdown mode from their classrooms. This legacy equipment was not automated, relying too much on the human element for activation—not ideal during a crisis situation. It also lacked the ability to notify the police and everyone on school grounds of the emergency in a time efficient manner.

The school district turned to business communications equipment provider Eastern Datacomm, who offered a comprehensive safety solution called LENS (Lockdown Emergency Notification System) (LENS). LENS paired seamlessly with the business communications platform, MiVoice Connect, and the E911 application from Mitel, creating an end-to-end communications system offering next-level protection for students and staff.

“The representatives that we dealt with from Eastern DataComm were top notch,” comments Michael, noting the Mitel partner’s attentive customer service and unique ways to address the district’s efficiency and safety concerns.

Maywood Schools’ new communications solutions provide teachers with a reliable phone system and optimal security during emergencies, on top of the cost-effectiveness they needed on a tight education budget.

However, as Michael points out, “You really can’t put a price on safety. The Mitel system allows, through LENS, to put the audio notification throughout the buildings, set off the strobes and get everybody into lockdown in a very efficient manner.”

LENS and E911 not only integrated with each other, but also with a third-party application the district had deployed on staff and teacher smartphones. Thus, Maywood Schools is able to continue leveraging their existing investments while experiencing seamless integrations across all their communications solutions.

Michael specifically noted Eastern DataComm’s reliability and attention to detail as the technology was installed, saying, “The deployment couldn’t have been any smoother. There have been absolutely no hiccups whatsoever along the way. It was phenomenal, absolutely phenomenal.”

Problems Solved

Staff and teachers are now not only more secure, but can easily communicate with each other and parents from the convenience of their classrooms or office spaces thanks to MiVoice Connect, which brings communications and collaboration tools together into one easy-to-use interface.  This has improved productivity and saved staff valuable time each day.

“They have that phone in the room and the ability to communicate one-to-one,” remarks Michael. “It takes a lot of the everyday stressors off your table.”  He also elaborated on the importance of efficiency in a school, saying, “From a school district’s perspective, cost savings come into play when you think about efficiency, and I can tell you that our main offices are much more efficient. I can tell you that our staff is utilizing our technology much more efficiently because they have it at their disposal now.”

Perhaps the greatest improvement is seen in the district’s new emergency communications, with teachers now able to activate a lockdown themselves simply by dialing a code on the phone. Once dialed, both the 911 dispatch and the local police are directly contacted with a prerecorded message that the school is in lockdown. Additionally, everyone on school grounds is immediately notified by a prerecorded lockdown message over the PA system, strobe lights, calls to desk phones, calls to cell phones, PC screen pops, emails and text messages. And all this happens automatically and simultaneously, allowing the teacher to focus on getting their kids to safety with the assurance that everyone else, including the police, will be notified of the danger in seconds.

“Teachers feel so much more secure,” observes Michael. “They feel so much more trusted and emboldened by the fact that now they don’t have to worry about getting a message to the main office. They can activate things themselves and take ownership when they see something or when they hear something.”

The efficacy of the LENS and E911 solutions were put to the test only days after it was first installed, when a teacher’s young son mistakenly pressed a panic button in the hallway after classes had ended for the day. Notifications to police were immediately put out and the school went into lockdown, with strobe lights and audio notifications directing the teachers and students to lockdown. exit.

Police soon arrived and discovered it was only a false alarm, though they were impressed with the effectiveness of the technology. While the school district was thankful a real emergency had not occurred, they felt additionally secure having seen the emergency communications technology successfully in use.

“Unless something like this is utilized, you just don’t understand how powerful it is,” stresses Michael. “They [police] literally were just singing the praises of the system.”

In addition, the scalability of the solution means it will expand and evolve with the school district, keeping its students and staff safe at any location they add.

“We will be involved in an expansion project pretty soon,” comments Michael. “There’s no doubt in my mind that anything that we do expansion-wise is going to include this [technology].”

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